Understanding MLS Status Differences

If you’re having trouble remembering when to use one MLSListings status over another, here is an at-a-glance cheat sheet to help.










Status When to Use Important Note
  • Property is available for purchase
  • Property does not have an accepted offer
  • Property is available to show and inspect
It is critical to keep the status accurate and timely. Buyers may travel great distances to view a property listed as Active on the MLS only to find there is an accepted offer when they get there. If the seller has accepted and signed an offer, the status must be changed within one day on the MLS.
  • Seller has accepted an offer on the property but is accepting backup offers
The Contingent status indicates that the seller is willing to continue showing the property and accepting backup offers. If the seller does not want to show the property any longer, it should be marked Pending.
  • Seller has accepted an offer and the sale is expected to close
  • Additional showings and offers are not being solicited
The Pending status indicates the seller has accepted the offer and the property is no longer available to other buyers.
  • Final sale is complete
The Sold status indicates that escrow has closed and the sale has been recorded.
  • The expiration date of the listing contract has been reached thereby terminating the agreement
  • Listing contract has been canceled by one or more parties
  • Property is no longer qualified for inclusion in the MLS
The Canceled status is for agreements that are actually terminated. This is not only an MLS status. It reflects the actual status of the listing agreement itself.
  • Property is no longer on MLSListings but a valid contract still exists with the listing broker
The Withdrawn status is typically temporary. DOM stops accruing but it does not get reset to zero. If the seller does not want to show or accept offers for a short time, Withdrawn is the correct status.

If you have any questions regarding this or any other Compliance rule or policy, contact us at 408-874-0200, option 5, or email


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